Club
Matters
Constitution |
AGM Report |
Child Protection
Policy
Constitution
1. The
name of this society shall be ‘Clitheroe
Mountaineering Club’.
2. The
Clitheroe Mountaineering Club recognises that climbing
and mountaineering are activities with a danger of
personal injury or death. Participants in these
activities should be aware of and accept these risks,
and be responsible for their own actions and
involvement.
3. The
aim of the Club is to enable local mountaineers to meet
and co-ordinate weekend and holiday activities and to
foster a greater appreciation of all aspects of mountain
life.
4. Specific
objectives shall be:
a. to
provide opportunities for members to develop skills in
any of these mountain activities: mountain walking;
camping in the mountains; rock climbing; winter
mountaineering; snow and ice climbing.
b. to
introduce novices to mountain activities in the company
of experienced mountaineers.
5. There
shall be an Annual General Meeting to be held in
November each year to elect officials of the Club, to
ratify the policies of the Club, to oversee the Club
financial accounts, and if necessary, to change the
constitution.
6. Club
officials shall be elected annually to constitute the
committee of the Club. This should include Chairman,
Secretary, Treasurer, Outdoor Meets Organiser and other
officials as deemed necessary.
7. An
Extraordinary General Meeting may be called in two
circumstances:
a. Any
ten members of the Club may sign and submit a request to
the Secretary calling for an Extraordinary General
Meeting. The meeting may only discuss issues notified
in the request. Having received such a request the
Secretary will call a meeting of the Club giving not
less than fourteen days notice.
b. The
Committee may at any time call an Extraordinary General
Meeting by giving at least fourteen days notice.
8. Committee
meetings shall be held at least twice a year, and at
other times at the request of at least three Club
members. Quorum shall be four Committee members. All
Committee meetings are to be notified at Club meetings
and shall be open to all Club members.
9. The
Club shall assemble at its headquarters monthly, except
July, for films, talks, demonstrations etc., and for the
purpose of arranging outdoor meets. The time and venue
of the meetings are to be arranged by the Committee and
full membership to be informed of any necessary
changes.
10.
a. Membership
is open to anyone interested in mountain activities.
b. Membership
fees will be set at the AGM and will become due at that
time.
New membership
fees paid after 31st July shall count as
membership to the end of the following year.
c. Anyone
considering joining the Club is entitled to a trial
period of three months free of membership fees. At the
end of the three month trial period, the prospective
member must join the Club if they wish to continue their
involvement. This is in order to satisfy BMC insurance
requirements.
d. Children
under the age of 11 are not eligible for membership but
may attend Club events if accompanied by their
parent/guardian, who must themselves be a full member.
e. Junior
membership is open to people age 11 up to 18 years
provided they are accompanied at all events by their
parent/guardian, who should be members, or adult
nominated by their parent/guardian who must also be a
full or prospective member.
11.
a. Club
monies shall be used solely in the interests of the
Club. The Treasurer shall draw up a balance sheet at
31st October, prior to the AGM. An auditor shall be
appointed from the Club to survey the accounts before
the AGM is held, and shall advise the AGM on the
acceptability of the Treasurer’s accounts.
b. Monies
will be held in a bank of the Treasurer’s choosing with
the authorisation of the Committee.
c. Three
signatories will be designated by the Committee. Two
signatories are required to sign any cheque for
withdrawal of monies.
12.
a. A
co-ordinator should be appointed for each outdoor group
meet, including day walks and weekend meets.
b. The
Club, or any official, or any co-ordinator appointed by
the Club, is not in any way liable for personal accident
or damage to persons or property occurring during any
Club event.
13.
If in
the opinion of the Committee the conduct of any member
be incompatible with membership of the Club
or otherwise injurious to the status of the Club, the
Secretary shall call their attention to such conduct by
letter, and give them an opportunity of offering an
explanation either in writing, or, if the
Committee shall think fit, by appearing before the
Committee or both. If no explanation acceptable to the
Committee is received from such a member within a
reasonable time, the Committee shall have the power to
take any disciplinary action which they consider
appropriate, including expulsion from the Club. No
motion for expulsion shall be moved unless there are at
least five members present and competent to vote. Any
member expelled under this rule shall forfeit to the
Club any fee and subscription which they may have paid.
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AGM Report
Last AGM
held at Clitheroe Cricket Club on Thursday 19 November
2009
Minutes of AGM
to be added soon...
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Clitheroe Mountaineering Club (CMC) Child Protection and
Vulnerable Adult Policy Statement and Guidance
Introduction
The British
Mountaineering Council (BMC) is responsible for its
Child Protection and Vulnerable Adult policy and
implementation. Individual clubs who are involved with
young people and vulnerable adults are required to work
within this guidance. They are also encouraged to
produce their own guidance and ensure that all members
are aware of procedures and guidelines for good
practice.
The following
policy statement is based on guidelines set out by the
British Mountaineering Council and informed by the Child
Protection in Sport Unit.
It is proposed
that the CMC adopts the following statement, guidance
and code of conduct.
Policy
Statement
CMC recognises
that all children and vulnerable adults have the right
to be protected from harm and live in a safe
environment. C.M.C. has a duty of care to safeguard all
children and vulnerable adults involved in C.M.C.
activities from harm. All children and vulnerable adults
have the right to protection and the needs of children
and vulnerable adults from all backgrounds and abilities
must be taken into account. C.M.C. will ensure the
safety and protection of all children and vulnerable
adults involved in its activities through adherence to
its Child Protection and Vulnerable Adult Policy
statement and guidance. The C.M.C. will support anyone
who, in good faith, reports his or her concerns that a
child or vulnerable adult is at risk of, or may actually
be, being abused.
Child Protection and BMC Affiliated Clubs and Huts
The information given here concerns children who are
under 18 years of age
and has been agreed with The Child Protection in Sport
Unit and Perkins Slade. It is important to bear in mind
that Child Protection is a rapidly changing subject and
the information given here may change. (30th January
2006 British Mountaineering Council B.M.C.)
1. Not in a Club Context
A parent can give consent to anyone they wish to take
their child climbing,
hill walking or mountaineering. The person taking the
child will be in
loco parentis.
The remainder of the following points concern
under-18s in a Club context.
2. Prospective Club Members
A Club may allow prospective members to attend their
meets. Providing (a)
a list of prospective members is kept; (b) the trial
period does not exceed
three months.
Parents, who are prospective members of a club, may be
accompanied by their own children on the same conditions
as 5 below.
Clubs that have under-18s as prospective members not
accompanied by their
parent or parents will need to comply with 6 below.
3. Under 18s Occasionally Attending Club Meets
with Family Relatives who are Club Members
A child may accompany an adult relative (such as an
aunt, uncle, or grandparent) on a club meet providing
the following conditions are met:
(a) The adult is a full member of the club i.e. is not
just a prospective member
(b) The adult has consent from the child's parent
entitled to give it
(c) The adult knowingly takes full responsibility for
the child and is in loco parentis
(d) ‘Occasional’ in this respect is defined as three
times a year
Once it becomes more than an occasional occurrence or
should the child start climbing, hill walking or
mountaineering with the club in a more formal or
organised way then the child should become a club member
in the usual way.
4. Under 18s Occasionally Attending Club Meets
with a nominated adult who is a Club Member.
A parent can give consent to anyone they wish to
take their child climbing,
hill walking or mountaineering. The person taking the
child will be in
loco parentis. This is an arrangement between the
parent and the adult in loco parentis and not with the
club.
A child may accompany a nominated adult on a club meet
providing the following conditions are met:
(a) The adult is a full member of the club i.e. is not
just a prospective member
(b) The adult has consent from the child's parent
entitled to give it
(c) The adult knowingly takes full responsibility for
the child and is in loco parentis
(d) ‘Occasional’ in this respect is defined as three
times a year
Once it becomes more than an occasional occurrence or
should the child start climbing, hill walking or
mountaineering with the club in a more formal or
organised way then the child should become a club member
in the usual way.
5. Parents and Children at Club Events
Clubs may accept children Under 18 accompanied by their
own parents without the club needing formal Child
Protection Policies and Procedures providing:
(a) The child is, or the children are, always
accompanied by their parent(s)
(b) The parents fully understand that the child or
children remain their full responsibility.
Once a child, or children, attends a Club meet where
they are supervised by an adult, or adults, other than a
parent (except on an occasional visit with a relative/or
nominated adult as in 3 & 4 above) then 6 below applies.
6. A BMC Affiliated Club with Children Under 18
A Club that has Under 18s as members or on meets in
any other context than
2, 3 or 4 above is required to:
(a) Adopt the BMC Child Protection Policy
(b) Appoint a Club Youth Coordinator, sometimes called a
Club Child Protection Coordinator.
7. Under 18s attending Hut Meets
Under 18s attending hut meets will be the responsibility
of their parent/s/ guardian or the nominated
relative/adult in loco parentis. The nominated
relative/adult needs to inform the parent/s and the
child/ren what the sleeping arrangements, toilet and
wash facilities at the huts are going to be and be
satisfied that both the parent/s and child/ren are happy
with the arrangements prior to the visit.
Other users of the hut must respect the fact that there
are children in the
hut and behave appropriately. Children will be expected
to respect the other users and also behave
appropriately.
Code of conduct
Many sports have developed codes of conduct in relation
to child protection, based on the principle that sports
organisations have a duty of care to safeguard children.
This includes taking into account the needs of disabled
children and others who may be particularly vulnerable.
-
Respect the dignity and spirit of all
athletes, including children and young adults.
-
Treat all athletes fairly.
-
Establish supportive, positive
environments to encourage healthy competition, skill
development, fun and achievement.
-
Avoid contact or conduct that may be
interpreted as having sexual connotations or which
your sport defines as inappropriate.
-
Do not take part in or tolerate
behaviour that frightens, embarrasses or demoralises
an athlete or that negatively affects their self
esteem.
-
Do not tolerate acts of aggression.
-
Work towards eliminating harassment
and abuse from sports environments.
-
Be prepared to intervene if a child
or young person under 18 is being abused or
neglected.
-
Practice fair play both during and
outside of all sports activities. 'Fair play' is
defined as showing considerate regard for athletes,
staff, parents, spectators and officials; abiding by
the rules of the sport; abiding by the officials'
decisions.
-
Adhere to the policies of your sports
organisation.
(BMC Child Protection in Sport Unit)
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