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Club News Contents: 1. Constitution 2. AGM Report 3. Child Protection Policy 1. Constitution 1 The name of this society shall be ‘Clitheroe Mountaineering Club’. 2 The Clitheroe Mountaineering Club recognises that climbing and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks, and be responsible for their own actions and involvement. 3 The aim of the Club is to enable local mountaineers to meet and co-ordinate weekend and holiday activities and to foster a greater appreciation of all aspects of mountain life. 4 Specific objectives shall be: a. to provide opportunities for members to develop skills in any of these mountain activities: mountain walking; camping in the mountains; rock climbing; winter mountaineering; snow and ice climbing. b. to introduce novices to mountain activities in the company of experienced mountaineers. 5 There shall be an Annual General Meeting to be held in November each year to Elect officials of the Club, to ratify the policies of the Club, to oversee the Club financial accounts, and if necessary, to change the constitution. 6 Club officials shall be elected annually to constitute the committee of the Club. This should include Chairman, Secretary, Treasurer, Outdoor Meets Organiser and other officials as deemed necessary. 7 An Extraordinary General Meeting may be called in two circumstances: a. Any ten members of the Club may sign and submit a request to the Secretary calling for an Extraordinary General Meeting. The meeting may only discuss issues notified in the request. Having received such a request the Secretary will call a meeting of the Club giving not less than fourteen days notice. b. The Committee may at any time call an Extraordinary General Meeting by giving at least fourteen days notice. 8 Committee meetings shall be held at least twice a year, and at other times at the request of at least three Club members. Quorum shall be four Committee members. All Committee meetings are to be notified at Club meetings and shall be open to all Club members. 9 The Club shall assemble at its headquarters monthly, except July, for films, talks, demonstrations etc., and for the purpose of arranging outdoor meets. The time and venue of the meetings are to be arranged by the Committee and full membership to be informed of any necessary changes. 10 a. Membership is open to anyone interested in mountain activities. b. Membership fees will be set at the AGM and will become due at that time. New membership fees paid after 31st July shall count as membership to the end of the following year. c. Anyone considering joining the Club is entitled to a trial period of three months free of membership fees. At the end of the three month trial period, the prospective member must join the Club if they wish to continue their involvement. This is in order to satisfy BMC insurance requirements. d. Children under the age of 11 are not eligible for membership but may attend Club events if accompanied by their parent/guardian, who must themselves be a full member. e. Junior membership is open to people age 11 up to 18 years provided they are accompanied at all events by their parent/guardian, who should be members, or adult nominated by their parent/guardian who must also be a full or prospective member. 11 a. Club monies shall be used solely in the interests of the Club. The Treasurer shall draw up a balance sheet at 31st October, prior to the AGM. An auditor shall be appointed from the Club to survey the accounts before the AGM is held, and shall advise the AGM on the acceptability of the Treasurer’s accounts. b. Monies will be held in a bank of the Treasurer’s choosing with the authorisation of the Committee. c. Three signatories will be designated by the Committee. Two signatories are required to sign any cheque for withdrawal of monies. 12 a. A co-ordinator should be appointed for each outdoor group meet, including day walks and weekend meets. b. The Club, or any official, or any co-ordinator appointed by the Club, is not in any way liable for personal accident or damage to persons or property occurring during any Club event. 13 If in the opinion of the Committee the conduct of any member be incompatible with membership of the Club or otherwise injurious to the status of the Club, the Secretary shall call their attention to such conduct by letter, and give them an opportunity of offering an explanation either in writing, or, if the Committee shall think fit, by appearing before the Committee or both. If no explanation acceptable to the Committee is received from such a member within a reasonable time, the Committee shall have the power to take any disciplinary action which they consider appropriate, including expulsion from the Club. No motion for expulsion shall be moved unless there are at least five members present and competent to vote. Any member expelled under this rule shall forfeit to the Club any fee and subscription which they may have paid. 2. AGM Report Last AGM held at Clitheroe Cricket Club on Thursday 15 November 2007 1. Apologies Catherine Mansfield, Anne Huson, Joe Marsden, Gail Roe, Brian and Jean Davies, John Hitch, Denise Lawrence-Beard, Carole Barrett. An apology and thank you letter was sent by Chairman, Brian Davies. 2. Minutes of Last AGM. These were accepted. Proposed Valerie Grooby. Seconded Veronica Millward 3. Arising. Outcomes of the Brainstorming at last years AGM:- a) More variety in hut meet venues has been planned. Next year we hope to visit Little Langdale and High Moss , Duddon Valley. b) More scrambling has been achieved on some day meets. c) Bring along a friend - this has happened and club information has been available at each meet. d) Meets abroad - John Beard has kindly offered his house in Spain in June. e) New member coordination - Tony Huddart has contacted new members following visits. f) Twinning with foreign club - Brian has written to club in San Pedro, Andalucia to suggest reciprocal visits. 4. Vice-Chairman’s Report (in absence of Chairman) Ian introduced us to some small green cards with raffle tickets attached. He explained that members should write suggestions for future club activities on them and a winner would be drawn at the end of the meeting. Ian had been impressed with the variety of activities this year. Membership had increased to 63. Godfrey had done an excellent job in publicising the club. Eric had ensured that newsletters were sent to members without internet access. Indoor Meets had been presented by the following: Andy Brown (Russia); Dave Marsh (Search and Rescue Dogs); Tom Richardson (Himalayan Exploits); Richard Hargreaves (Balkan Peace Park); Brian Davies (Touring USA (via Wallmarts!);Rachel Johnson (Munroe Geology); Helen Norman (Africa) Thanks were expressed to Steve and Denise for coordinating this excellent programme. Outdoor Meets Weekend hut meets were held at Patterdale, Glan Dana, Coniston and Llanberis. Camping meets were at Wooler and Dolgellau and there was a summer bivvy in Borrowdale. Attendance was better than last year. Val Grooby was thanked for her excellent organisation. Day Meets Thanks to all members who had coordinated meets. Climbing 10 members were regularly meeting on Thurs. evenings, either climbing outdoor or at the Ingleton climbing wall. There was a noticeable improvement in the skills of several members. 5. Treasurers Report Frank thanked everyone for paying subs! Last years concerns were increases in BMC subs and hut fees. The increase in subs has covered these concerns. However a further BMC increase is due next year. MAM huts have reviewed their charging policy and hut attendances are up which have both also helped. The informal contributions at indoor meets really help funds. Frank invited people to be regular and generous with the pot! Website charges of £141 are quite a drain. Does anyone have a suggestion for a sponsor for this? Godfrey will enquire from our newsletter outlets to see if they would be interested. Jane suggested possible link up with Amazon Books who pay 5% for any books purchased through the link. Ian will investigate this. No change in subs was proposed. Accounts and Report were proposed by David Taylor and seconded by Shaun Woodward with all members in favour. A member from the floor thanked Frank for his hard work. 6. Child Protection Our policy equates to that of BMC and states that the child’s nominated adult must be a club member. John Barrett therefore advised that no changes were needed. The policy is to be made available via the website. 7. Election of Officers
Chairman Brian Davies Vice Chairman Ian Grace Treasurer Frank Taylor Secretary Nick Millward Hut Meets Co-ordinator Valerie Grooby Ian proposed all above should be re-elected. Proposed George Wolstenholme. Seconded Eric Mansfield. All members in favour Committee Members Extra-curricular Activities Amanda Reddy Climbing coordinators Tony Halliwell Bern Hardman Anne Daykin Newsletter Eric Mansfield Indoor Meets Steve and Denise Andrews Publicity Godfrey Metcalfe Minutes Secretary Ann Connell New Members Tony Huddart Others John Barrett John Beard Shaun Woodward Proposed Helen Norman, Seconded David Taylor. All in favour. N.B. All committee meetings are open to ALL members.
8.Programmes for Indoor Climbing and Outdoor Meets Indoor Meets A discussion took place re subjects of indoor meets. It was agreed that they should be activity focussed and not just travel adventures. All were in favour of accepting proposed programme. Climbing Meets Starting in May using local nominated crags if weather permits. Tel. nos. on programme for coordination. N.B. Climbing nights are open to ALL Club Members who will be made very welcome Outdoor Meets Coordinators were arranged for all these. All were in favour of accepting proposed programme. 9. Any Other Business Suggestion slips were collected and the draw for the bottle of wine took place. Keswick meal was organised. The meeting closed at 9.30pm 3. Clitheroe Mountaineering Club (CMC) Child Protection and Vulnerable Adult Policy Statement and Guidance Introduction The British Mountaineering Council (BMC) is responsible for its Child Protection and Vulnerable Adult policy and implementation. Individual clubs who are involved with young people and vulnerable adults are required to work within this guidance. They are also encouraged to produce their own guidance and ensure that all members are aware of procedures and guidelines for good practice. The following policy statement is based on guidelines set out by the British Mountaineering Council and informed by the Child Protection in Sport Unit. It is proposed that the CMC adopts the following statement, guidance and code of conduct. Policy Statement CMC recognises that all children and vulnerable adults have the right to be protected from harm and live in a safe environment. C.M.C. has a duty of care to safeguard all children and vulnerable adults involved in C.M.C. activities from harm. All children and vulnerable adults have the right to protection and the needs of children and vulnerable adults from all backgrounds and abilities must be taken into account. C.M.C. will ensure the safety and protection of all children and vulnerable adults involved in its activities through adherence to its Child Protection and Vulnerable Adult Policy statement and guidance. The C.M.C. will support anyone who, in good faith, reports his or her concerns that a child or vulnerable adult is at risk of, or may actually be, being abused.
Child Protection and BMC Affiliated Clubs and Huts (a) The adult is a full member of the club i.e. is not just a prospective member (b) The adult has consent from the child's parent entitled to give it (c) The adult knowingly takes full responsibility for the child and is in loco parentis
(d) ‘Occasional’ in this respect is defined as three times a year
(a) The adult is a full member of the club i.e. is not just a prospective member (b) The adult has consent from the child's parent entitled to give it (c) The adult knowingly takes full responsibility for the child and is in loco parentis
(d) ‘Occasional’ in this respect is defined as three times a year
(a) The child is, or the children are, always accompanied by their parent(s)
(b) The parents fully understand that the child or children remain
their full responsibility. (a) Adopt the BMC Child Protection Policy (b) Appoint a Club Youth Coordinator, sometimes called a Club Child Protection Coordinator. 7. Under 18s attending Hut Meets
Under 18s attending hut meets will be the responsibility of their
parent/s/ guardian or the nominated relative/adult in loco
parentis. The nominated relative/adult needs to inform the parent/s
and the child/ren what the sleeping arrangements, toilet and wash
facilities at the huts are going to be and be satisfied that both
the parent/s and child/ren are happy with the arrangements prior to
the visit. Many sports have developed codes of conduct in relation to child protection, based on the principle that sports organisations have a duty of care to safeguard children. This includes taking into account the needs of disabled children and others who may be particularly vulnerable.
(BMC Child Protection in Sport Unit) |
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